Privacy Policy

Last Updated: [10/7/2024] *Updated contact number

Welcome to AccessMed Consulting (“we,” “us,” or “our”). We are dedicated to safeguarding your personal information and respecting your privacy rights. This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website https://accessmedconsulting.com (the “Site”). It also outlines our compliance with the Health Insurance Portability and Accountability Act (“HIPAA”) and other applicable laws.

1. Information We Collect

Personal Information

We may collect personally identifiable information (“Personal Information”) that you voluntarily provide to us when you:

• Fill out forms on our Site
• Subscribe to our newsletters
• Contact us for services

This information may include:

• Name
• Email address
• Telephone number
• Mailing address
• Health information relevant to billing overpayments or underpayments

Non-Personal Information

We may automatically collect non-personal information when you visit our Site, such as:

• IP address
• Browser type and version
• Pages visited
• Time and date of visit
• Referring website addresses

2. How We Use Your Information

We use the information we collect for various purposes, including:

• Providing Services: To deliver the services you request, including analyzing billing overpayments or underpayments.
• Communication: To contact you with newsletters, updates, and other information that may be of interest to you.
• Personalization: To personalize your experience on our Site and present content tailored to your interests.
• Legal Compliance: To comply with legal obligations, resolve disputes, and enforce our agreements.
• Site Improvement: To analyze usage and improve our Site, services, and marketing efforts.

3. HIPAA Compliance

We are committed to protecting the privacy and security of your Protected Health Information (“PHI”) in accordance with HIPAA regulations. Our measures include:

• Use and Disclosure: We use or disclose PHI only as permitted or required by law or with your written authorization.
• Safeguards: We implement administrative, physical, and technical safeguards to protect PHI against unauthorized access, disclosure, alteration, or destruction.
• Employee Training: All employees receive training on HIPAA regulations and our privacy policies and procedures.
• Breach Notification: In the event of a breach of unsecured PHI, we will notify affected individuals and authorities as required by law.

4. User Consent and Authorization

By providing your Personal Information and PHI, you consent to its collection, use, and disclosure as outlined in this Privacy Policy. You have the right to:

• Revoke Consent: You may revoke your consent at any time by contacting us. Revocation does not affect disclosures made prior to the revocation.
• Authorization Forms: For uses and disclosures not covered by this Privacy Policy, we will obtain your written authorization.

5. Data Retention

We retain your Personal Information and PHI only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. The criteria we use to determine retention periods include:

• The nature of the information
• Legal requirements
• The purpose for which the information was collected

6. Your Rights Under HIPAA

You have specific rights regarding your PHI, including:

• Access: The right to access and receive a copy of your PHI.
• Amendment: The right to request corrections to your PHI if you believe it is inaccurate or incomplete.
• Accounting of Disclosures: The right to request a list of certain disclosures we have made of your PHI.
• Restrictions: The right to request restrictions on certain uses and disclosures of your PHI.
• Confidential Communications: The right to request that we communicate with you about medical matters in a certain way or at a certain location.

To exercise these rights, please contact us using the information provided in the Contact Us section.

7. Disclosure of Your Information

We may disclose your information in the following circumstances:

• Service Providers: To third-party vendors who assist us in operating our Site and services, provided they agree to protect your information and comply with HIPAA and other applicable laws.
• Business Transactions: In connection with a merger, acquisition, or sale of all or a portion of our assets, with appropriate confidentiality safeguards.
• Legal Requirements: To comply with legal obligations, court orders, or in response to lawful requests by public authorities.
• Protection of Rights: To enforce our terms and conditions or protect the rights, property, or safety of our users and others.

8. Data Security

We implement a variety of security measures to protect your Personal Information and PHI:

• Encryption: Secure Sockets Layer (SSL) technology encrypts data transmitted over the Internet.
• Access Controls: Restricted access to Personal Information and PHI to authorized personnel only.
• Regular Assessments: Ongoing security assessments and updates to our systems and processes.

While we strive to protect your information, no method of transmission over the Internet or electronic storage is entirely secure. We cannot guarantee absolute security.

9. Cookies and Tracking Technologies

We use cookies and similar technologies to enhance your experience on our Site:

• Cookies: Small data files stored on your device to remember your preferences and improve Site functionality.
• Web Beacons: Electronic images that help us understand Site usage and the effectiveness of marketing campaigns.

Cookie Consent and Management

By using our Site, you consent to our use of cookies. You can manage your cookie preferences through your browser settings or by using a cookie management tool provided on our Site.

10. Third-Party Links

Our Site may contain links to third-party websites. We do not control and are not responsible for the content or privacy practices of these sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. International Users

Our services are intended for users in the United States. If you are accessing our Site from outside the U.S., please be aware that your information may be transferred to, stored, and processed in the United States. By using our services, you consent to this transfer.

12. Children’s Privacy

Our services are not intended for individuals under the age of 13. We do not knowingly collect Personal Information from children under 13. If you believe we have collected such information, please contact us immediately.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be effective upon posting to this page. For significant changes, we will notify you via email or a prominent notice on our Site. We encourage you to review this Privacy Policy regularly.

14. Your Rights and Choices

Depending on your jurisdiction, you may have additional rights regarding your Personal Information, such as:

• Access and Correction: Request access to and correction of your Personal Information.
• Deletion: Request deletion of your Personal Information, subject to legal limitations.
• Opt-Out: Opt-out of receiving marketing communications from us.
• Restriction and Objection: Request restrictions on processing or object to processing your Personal Information.

To exercise these rights, please contact us using the information below.

15. Accessibility

We are committed to making our Privacy Policy accessible to all individuals, including those with disabilities. If you need this Privacy Policy provided in an alternative format, please contact us.

16. Contact Us

If you have any questions or concerns about this Privacy Policy or our practices, please contact us:

• Email: info@accessmedconsulting.com
• Phone: (614) 551-2064